Quail Valley Lot Owners Association, Inc. Board of Directors Meeting Thursday, September 27, 2018 Held at Minneola City Hall, Florida Minutes Note: Address any questions about Minutes to QVLOA Board of Directors or Lynn Edwards at EPM Services
The Board of Directors meeting of the Quail Valley Lot Owners Association met at the Minneola City Hall. President Ray Nivarel called a Board of Directors meeting to order at 7:15 p.m. A quorum of the Board members was present with 3 of the 5 Board members in attendance. Present: Ray Nivarel, Matt Masem and Laura Smith. Alfred Rodriguez and Mel Ash were absent. The management company was represented by Lynn Edwards of Home River Group. Proof of Notice was signed by Ray. The July 26, 2018 meeting minutes were approved with a motion from Laura. Matt seconded the motion. All in favor and the motion passed. Financial Report The financial report for August 2018 was given by Matt. The Board was advised that the operating account balance was $288,166.52 and the Reserve Balance was $178,706.02. Laura motioned and Matt seconded the montion to accept the August 2018 financials. All in favor and the motion passed. The July 2018 collections report was included in the Board packet. Current reports show eleven accounts at Iron Oak for collection. Laura motioned and Matt seconded the motion to continue another six months with iron Oak and authorized management to pay the additional $2,000. All in favor and the motion passed. Management Report Management reported on items such as Yard of the Month, tenant applications and violations. Management reported the 2019 Budget draft was forwarded to the Board for input. Legal Report Legal reports from Attorney Al Cook were not included in the Board packets as they are quarterly reports. Violations Report Management advised the inspection was completed today but did not have it processed yet. ARB Report: Management provided the Board the current ARB report.. Resale Report The Board was provided with the current resale report and instructed it was also forwarded to the Welcoming Committee. Lisa Harris confirmed she received it and was working on it. Unfinished Business John Dole and Lisa Harris expressed concerns regarding the type of plants on the landscape proposal. Management advised the plan was approved but plants could be changed out. Yhe Board approved the design from the architect to keep the project moving. Management was asked to let Surface Management know there are still weeds in the front beds. Matt and Laura discussed the playground project with the Board. The permit has not been received yet as now the City is requesting a survey of the site. The installation is set for October 22, 2018 and the playground has to be delivered. New Business The Board was presented with a Reserve study for 2019 from Reserve Advisors in the amount of $3,250. This item was not approved and the Board will revisit a reserve study in 2020. Management was asked to send an email blast that no automotive vehicle can be stored in the back yard, whether a fence is in place or not. Management was asked to check the documents first. Management was asked to have the Property Doctor remove the "Crime Watch," "Sheriff" and "No Soliciting" signs from the front entrance. He should leave the information Board and bollards. Also the electric cover at the playground needs replaced. There is a "No Trespassing" sign by Gentle Breeze and Southern Breeze by #239 that is falling down. Lastly, dark green spray paint is needed on Tranquility Drive by Valley Edge.
The meeting adjourned at 8:30 p.m. with a motion from Matt. Laura seconded the motion. All in favor and the motion passed. A Budget workshop was held directly after the Directors Meeting. The next meeting is Thursday, October 24, 2018 at 7:15 p.m.