The Board of Directors meeting of the Quail Valley Lot Owners Association met at the Minneola City Hall. President Mike Ellis called a Board of Directors meeting to order at 7:15 p.m.
A quorum of the Board members was present with 4 of the 5 Board members in attendance. Present: Mike Ellis, Matt Masem, Ray Nivarel and Mel Ash. Alfred Rodriguez was absent.
The management company was represented by Lynn Edwards of Home River Group (formerly EPM Services/Home Encounter).
Proof of Notice was signed by Mike.
The March 22, 2018 meeting minutes were approved with a motion from Matt. Ray seconded the motion. All in favor and the motion passed.
Financial Report
- The financial report for March 2018 was given by Manager, Lynn Edwards. The Board was advised that the operating account balance was $163,455.15 and the Reserve Balance was $195,577.17. The Iberia Bank savings account balance is $100,926.87 and the rental checking account balance was $31,524.49.
- The Board was advised GL 4010 Administration was over budget by $6,630.96 already for the year. This was explained as the administration fees included the annual mail out and should balance out through the year
- Matt motioned and Mel seconded the motion to accept the March 2018 financials. All in favor and the motion passed.
Management Report
- Management reported on several items such as Yard of the Month, tenant applications and violations.
- Management advised the 5 ledgers were forwarded to Iron Oak for collections.
- Management advised two landscape architects proposed the front entrance revamp.
Legal Report
- Legal reports from Attorney Al Cook are quarterly and not included in the Board packets.
Violations Report
- Management advised the Board the April 2018 inspection resulted in 119 violations.
- Management asked the Board to approve 9 violations to escalate to Attorney Al Cook which will incur the $40 attorney letter to the association and the homeowners. Ray motioned and Mel second the motion to send all 9 violations to the attorney. All in favor and the motion passed.
- A homeowner representing 337 Trade Wind Drive was upset about the violation issued for clothes hanging in his open garage door and trash cans visible. The Board asked management to close this violation and to not send violations for open garage doors or clothes hanging in view of the street.
- Management was asked to place a link to the QV documents on the violation letters.
ARB Report:
- There were no open ARB applications.
- A homeowner representing 333 Trade Wind Drive asked management to send her an ARB application.
Unfinished Business
- The Board discussed the front landscape proposal. Matt motioned and Ray seconded the motion to approve the Nu-Leaf proposal of $2250 which included signed and sealed drawings if Laura found out from the City that signed and sealed drawings were required. Laura will call management to advise. All in favor and the motion passed.
- Management advised Bob with Surface Management had located all but two of the water valve locations. He will continue until they are located.
- A homeowner asked management to inform the landscape company that the retention pond by Tradewind, La Costa and Valley Edge had not been mowed.
- Matt and Laura informed the Board that the playground is waiting on the cost breakdown from Joy at ProPlayscape.
- Management advised she spoke with Public Works, Utilities and the electric company about the missing pole on Gentle Breeze. They were to come out on Friday April 27, 2018 to get an update.
New Business
- Management was asked to order the two green cans for two Fido Stations that need replacement. They are $229 and they go on Gentle Breeze by #501 and #239.
- The neighborhood watch signs were discussed and the Board decided to wait until the front landscape project is complete.
- Lisa Harris volunteered to be the Welcoming Committee. Management was asked to forward association documents and a welcome letter to the Board for approval and then to her. Ray motioned and Matt seconded the motion to make Lisa Harris the Welcoming Committee. All in favor and the motion passed.
- Mike Ellis resigned from the Board as he is moving. The Board held a reorganizational meeting to select positions and fill Mike's position.
- Mel motioned and Matt seconded the motion to nominate Ray Nivarel as President. Ray accepted. All in favor and the motion passed.
- Ray motioned and Matt seconded the motion to nominate Mel as Vice-President. Mel accepted. All in favor and the motion passed.
- Mel motioned and Ray seconded the motion to nominate Matt as Secretary & Treasurer. Matt accepted. All in favor and the motion passed.
- Ray motioned and Matt seconded the motion to nominate Alfred as Director. Alfred was not present to accept. All in favor and the motion passed.
- Mel motioned and Matt seconded the motion to nominate Laura Jones Smith as a Director. Laura accepted. All in favor and the motion passed.
- Matt motioned and Mel seconded the motion to nominate Laura to join the ARB committee. Laura accepted. All in favor and the motion passed.
Open Floor
- Management was asked to advise the webmaster of the new Board members and update the site. Management will also forward all necessary documents to Laura Jones Smith that need signature for Board position.
- Mel motioned and Matt seconded the motion to pay to edit the State Corporate report to reflect the proper Board members.
The meeting adjourned at 8:51 p.m. with a motion from Mel.
The next meeting is Thursday, May 24, 2018 at 7:15 p.m.
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